Executive Assistant to the Chairman

MMI Insurance is seeking a highly organized and detail-oriented Executive Assistant to the Chairman to join our team in Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung. In this role, you will be instrumental in supporting our executive leadership, ensuring smooth operations and enhancing overall efficiency. This position offers a unique opportunity to work closely with top-tier management, providing high-level administrative support that directly impacts the success of our organization.

As an Executive Assistant to the Chairman, you will manage a wide range of responsibilities, including scheduling, coordinating meetings, and handling confidential documents. You will be the first point of contact for our Chairman, ensuring that all communications are efficiently managed and that their time is used most effectively. This role is perfect for someone who thrives in a fast-paced environment and is committed to delivering exceptional service.

📋 Tanggung Jawab Pekerjaan

• Manage the Chairman's calendar, including scheduling and rescheduling appointments, and ensuring all meetings are well-organized.
• Coordinate and prepare meeting agendas, materials, and follow-up actions, ensuring all necessary information is readily available.
• Handle all incoming and outgoing communications, including emails, calls, and messages, with a high level of confidentiality and professionalism.
• Prepare and distribute reports, presentations, and other documents as required, ensuring accuracy and timeliness.
• Assist in the preparation of travel arrangements, including flights, accommodations, and itineraries, for the Chairman.
• Manage the Chairman's office supplies, ensuring all necessary items are stocked and readily available.
• Maintain the Chairman's office in a clean and organized state, including handling maintenance requests as needed.
• Provide high-level administrative support to the Chairman, including handling confidential documents and ensuring all tasks are completed promptly and efficiently.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in an executive administrative role, preferably in a corporate or insurance setting.
• Proficient in using Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time management skills, with the ability to handle multiple tasks simultaneously.
• Strong communication and interpersonal skills, with the ability to build and maintain professional relationships.
• Confidentiality and discretion, with the ability to handle sensitive information with the utmost care.
• Fluency in both English and Bahasa Indonesia.
• Ability to work independently and as part of a team, with a proactive and solution-oriented approach.

🛠️ Keahlian

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